📌 What is it?
The cafeteria plan in RewardFlex allows your workers to convert part of their end-of-year bonus (13th month) into extra-legal benefits. This guide details the configuration steps to follow during your onboarding on the platform.
✅ Mandatory prerequisites
Before starting the cafeteria plan configuration, you must:
Have created your worker groups in RewardFlex.
Have linked at least one beneficiary to each group.
🛠️ Configuration steps
In Cafeteria Plan, click on "Set up a cafeteria plan".
1️⃣ Policy selection
Choose between using the Monizze policy or bringing your own policy.
Monizze policy: the documents your workers will need to sign when registering on RewardFlex are generated automatically.
Your own policy: choose this option if your employees have already signed the policy outside of RewardFlex. No document will be generated or signed on the platform; all employees will be automatically marked as signed.
2️⃣ Group selection and employer contribution
Select one or more groups that will have access to the cafeteria plan, then define:
The employer contribution (employer cost / employer social security contributions), expressed as a percentage.
The calculation method (only if you have chosen the Monizze policy).
3️⃣ Beneficiary configuration
Review the list of all beneficiaries linked to the selected groups and assign each one their annual cafeteria budget, equivalent to their end-of-year bonus (13th month), increased by employer contributions.
👉 Refer to the article on cafeteria plan budget calculation.
The following data is required for each beneficiary:
Employees: annual gross salary, monthly gross salary, Flex Budget amount.
Workers: annual gross salary, hourly wage, weekly working hours, average working days per week.
This data is notably required to calculate certain specific benefits, such as the cost of an additional leave day.
ℹ️ The cafeteria plan amount can be set to 0 for a beneficiary. In that case, no invitation email will be sent to them. This provides additional flexibility in managing your beneficiary list.
📢 Checking worker compliance
Once added, the worker appears in the group list with one of the following two statuses:
✅ Compliant — All worker data is in order. You can proceed directly to the invitation sending step.
🔴 Non-compliant — Data is missing or incorrect. Click on the red pencil and complete the missing fields, which will be highlighted in red.
4️⃣ Service activation
Define which services are available to your beneficiaries, and for which groups each service is activated.
5️⃣ General settings
Configure the following elements:
Employer representative: the person designated as the company representative for employment contract addenda of employees joining the cafeteria plan.
Payroll exports: define the notification date for the monthly payroll export.
Budget closing date
Internet, data and telephony packages
Additional leave days: define the maximum number of additional leave days that beneficiaries can purchase.
Warrant closing date
Health insurance supplements: create custom supplements to enhance the standard health insurance offered to your workers.
IT equipment purchase: accept orders via the supplier link or via the Coolblue integration.
6️⃣ Policy validation
The global Flex policy is presented to you. You can download it to review it, but acceptance is mandatory to proceed to the next step.
ℹ️ Documents will be individually tailored for each worker at the time of their registration on the platform.
7️⃣ Go live
For each activated group, select the start month for the cafeteria plan, then click Launch Flex Budget to finalise the configuration.
Once the launch is scheduled:
Beneficiaries linked to the relevant groups automatically receive an invitation email with instructions to access RewardFlex.
They will need to sign the Flex documents before being able to access their space and start using their budget.
Find the details of this process here: