As an employer, you can make part of a worker's annual budget available before the usual monthly loads.
This option is available for the Mobility Budget and the Cafeteria Plan, but its process differs depending on the product.
⚠️ Key point
A budget advance does not constitute an additional budget. It is an amount that would normally have been loaded later in the year. The total annual budget therefore remains unchanged.
⚙️Procedure in RewardFlex
The procedure differs for the two mechanisms:
for the Mobility Budget, the worker submits a request and the employer approves it.
for the Cafeteria Plan, the employer directly creates a wallet load of the Staggered budget advance type.
🚲 Mobility Budget
The worker can request an advance on all or part of their remaining Mobility Budget.
The requested amount can be up to 100% of the remaining annual budget.
Worker's side
To submit an advance request:
1️⃣ In RewardFlex, go to the Benefits tab.
2️⃣ Click on Other.
3️⃣ In the Expense type section, select Advance request.
4️⃣ Enter the requested amount and the other required information.
5️⃣ Click on Validate.
Employer's side
Once the worker has submitted their request:
1️⃣ Go to the Worker Requests tab.
2️⃣ Open the relevant advance request.
3️⃣ Check the information entered.
4️⃣ Approve the request.
🔄 Impact on future loads
After the request has been approved, the monthly loads continue as normal.
They stop, or the final load is reduced, when the total amount loaded, including the advance, reaches the worker's annual budget.
Example
A worker's annual budget is €4,000, with a monthly load of €333.33.
An advance of €2,000 is approved in March.
The monthly loads continue as normal from April onwards. They stop when the total amount loaded since the beginning of the year reaches €4,000.
🎁 Cafeteria Plan
For the Cafeteria Plan, the advance is created directly by the employer using a manual wallet load of the Spread advance type.
The worker does not need to submit a request.
Employer's side
To create an advance:
1️⃣ Go to the Employees tab.
2️⃣ Open the relevant worker's profile.
3️⃣ Click on Add a wallet load.
4️⃣ Select the Spread advance.
5️⃣ Enter the amount to advance.
6️⃣ Click on Validate.
The advanced amount is then added to the worker's available balance.
🔄 Impact on future loads
The remaining monthly loads are reduced by the same amount in order to recover the advance progressively.
The reduction is calculated as follows: Advance amount ÷ number of months remaining
Example
An advance of €400 is created when four months of loading remain.
Each of the four remaining loads is reduced by €100.
The worker's total annual budget remains unchanged.