🚲 What is it?
The Bike Purchase benefit allows a worker to purchase a bike themselves and then request reimbursement for this expense through their Mobility Budget.
The worker therefore advances the cost of the bike. After the request has been approved by the employer:
the amount is deducted from the worker's Mobility Budget;
the expense is included in the payroll export;
the reimbursement is paid via the worker's payslip.
⚙️ Activating the benefit
To make the benefit available to workers:
1️⃣ Go to Budgets and select the relevant Mobility Budget.
2️⃣ Click on Action → Edit the budget.
3️⃣ Activate the Bike (purchase) service.
📝 How does the purchase work?
👤 On the worker's side
1️⃣ The worker purchases their bike themselves.
2️⃣ In RewardFlex, they submit their expense and add the necessary supporting document, such as the invoice or proof of purchase.
🏢 On the employer's side
1️⃣ Go to Worker Requests.
2️⃣ Open the Pending → Purchases status.
3️⃣ Open the relevant bike purchase request.
4️⃣ Check the information and supporting document provided by the worker.
5️⃣ Approve or reject the request.
💳 After validation
Once the request has been approved:
the purchase amount is deducted from the worker's Mobility Budget;
the expense is included in the payroll export for the relevant month;
the worker is reimbursed via their payslip.
⚠️ Please note
Purchasing a bike via the Mobility Budget works differently from purchasing one via the Cafeteria Plan or Bonus Plan.
With the Mobility Budget, the worker purchases the bike themselves, advances the amount, and then submits a reimbursement request.
With the Cafeteria Plan or Bonus Plan, the employer purchases the bike in their own name. The worker therefore does not need to advance any money, and the amount is deducted directly from their budget.