The Request a bike purchase benefit allows the employer to purchase a bike in their own name and make it available to a worker.
The total amount of the bike is deducted in a single payment from the worker's Cafeteria or Bonus Budget. The worker does not need to advance any money and does not receive any reimbursement.
The deduction cannot be spread over time. The bike remains active for 36 months, meaning a depreciation period of 3 years, starting from the date it is made available.
⚠️ The purchase is always made by the employer. The worker must never purchase the bike themselves as part of this benefit.
⚙️ Activating the benefit
To make the benefit available to workers:
1️⃣ Go to Budgets and select the relevant budget.
2️⃣ Click on Action → Edit the budget.
3️⃣ Activate the Request a bike purchase service.
4️⃣ The benefit then appears in the Request a bike purchase submenu of the relevant workers' account.
📝 How does the purchase work?
👤 On the worker's side
1️⃣ The worker selects the Request a bike purchase benefit in RewardFlex.
2️⃣ They provide the supplier link corresponding to the desired bike and specify the delivery method.
🏢 On the employer's side
🚲 Purchasing the bike
1️⃣ Go to Worker Requests.
2️⃣ Open the Pending → Purchases status.
3️⃣ Select the request and click on Review request.
4️⃣ Review the supplier link provided by the worker.
5️⃣ Purchase the bike in the company's name.
✅ Updating and validating the request
1️⃣ Go back to the relevant purchase request.
2️⃣ Check the actual purchase price of the bike. You can modify the price if the amount differs from the one initially indicated.
3️⃣ Officially validate the request.
📅 Depreciation period
Once the request has been validated:
the total amount of the bike is deducted from the worker's budget in a single payment;
the bike is made available to the worker;
the bike remains active for 36 months from the date it is made available.
To track this period in RewardFlex:
1️⃣ Open the Items tab.
2️⃣ Select the relevant bike.
You can view the information related to the depreciation period and the scheduled end date there.
⚠️ Important rules and procedures
🚲 Bike purchase via the Cafeteria or Bonus Plan
In this case, the employer purchases the bike in their own name and makes it available to the worker.
The worker does not need to advance any money;
the total amount is deducted from their budget in a single payment;
no reimbursement is paid to the worker;
📢 Please note: only one bike purchase can be active at a time across the Cafeteria Plan and Bonus Plan.
🚴 Bike purchase via the Mobility Budget
In this case, the worker purchases the bike themselves and advances the amount.
They then submit a reimbursement request according to the terms applicable to the Mobility Budget.
The amount is reimbursed according to how the Mobility Budget works.