This guide explains how to activate and manage the home charging station service in your cafeteria plan, and how the coverage of the cost via the employee's cafeteria budget works.
⚙️ Step 1: Activate the service
Before your employees can use this service, you must activate it from your employer interface.
1️⃣ Go to Budgets → click on the relevant budget
2️⃣ Click on Action → Modify the budget.
3️⃣ Activate the service.
👉 Once activated, the service automatically appears in the Car category of your employees' interface.
⚙️ Step 2: Configure the amortisation period
Before your employees submit their requests, define the amortisation period applicable to your entire company.
1️⃣ Go to Settings → Budget settings
2️⃣ Enter the desired amortisation period. This period corresponds to the time during which the charging station is considered active and allocated to the employee.
⚠️ The minimum period is 5 years. You can extend it, but not reduce it below this threshold. This setting applies to all employees of your company and can be modified at any time.
⚙️ Step 3: Approve employee requests
Once the service is activated, your employees can submit a request from their interface:
1️⃣ The employee goes to the Car category of their cafeteria plan.
2️⃣ They submit a purchase request by attaching a quote or an invoice issued in the employer's name.
⚠️ The document must absolutely be in the company's name, and not in the employee's name.
3️⃣ The request is forwarded to you for approval or refusal.
4️⃣ Once approved, the total cost is deducted in a single transaction from the employee's cafeteria budget.
5️⃣ The charging station is then considered active and allocated to the employee for the entire amortisation period. No deduction is made until you have approved the request.
💰 How does the financial flow work?
The charging station is fully financed via the employee's cafeteria budget, in a single transaction. Here are the essential points to remember:
The employee does not advance any money and receives no reimbursement.
The deducted budget directly offsets the cost of the charging station on the employer side.
The charging station remains the employer's property for the entire amortisation period. As a result, no benefit in kind (BIK) applies during this period.
This flow is not treated as a reimbursement on the payslip: the employee's cafeteria budget directly covers your employer cost.
🛑 Early withdrawal - Residual value
If you wish to end the allocation of the charging station before the end of the amortisation period:
1️⃣ A residual value must be agreed and settled between you and the employee.
2️⃣ Once this settlement is made, you can dissociate the charging station from the employee in the platform.