This article explains the steps to follow when an employee leaves the company during the year and the administrative actions to take.

When the employee leaves the company:

1️⃣ Go to the Employees tab.

2️⃣ Click on the small arrow on the right of the relevant employee.

3️⃣ Enter the departure date.

👉 From this date, the employee will no longer have access to RewardFlex.

If the worker has never started their cafeteria plan or mobility budget, meaning they have never logged into RewardFlex and have never been onboarded — there is no exit date to enter.

In that case:

1️⃣ Go to the Budgets plans.

2️⃣ Click on the corresponding budget.

3️⃣ Go to Workers and then to Pending Workers.

4️⃣ Remove the worker from the plan.

RewardFlex currently does not generate automatic departure calculations.
You must provide certain information to your payroll service.

You need to determine the gross amount spent to deduct from the year-end bonus.

1️⃣ Add up all expenses incurred by the employee during the year.

2️⃣ Convert this amount into the gross amount spent:

3️⃣ Provide this gross amount to your payroll service.

👉 They can perform the correct calculation for the year-end bonus or any necessary adjustment.

You must:

1️⃣ Check if there is any unused amount remaining in the mobility budget.

2️⃣ Pass this remaining amount to your payroll service.

👉 They will convert this balance to pillar 3 and reimburse it through the employee’s payslip.

Entering a departure date in RewardFlex does not permanently remove the employee from the list.

If you want the employee to no longer appear at all in your employee list:

👉 You must delete them via your general Monizze platform.

Deleting the employee in the Monizze platform will result in deletion in RewardFlex.